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All safeguarding and child protection concerns must be recorded. Related discussion-points and rationales for decision-making should be recorded as part of each child protection/safeguarding file.

When children leave your school the Designated Safeguarding Lead (or equivalent) should forward child protection/safeguarding files to the new school ASAP. A secure transfer, separate from the main pupil files, should be arranged. Always obtain a confirmatory receipt for your records.

  • Retain copies for time period designated by school policy.
  • Retain files in line with school policy for students completing education.
  • If transferring school unknown, undertake enquiries, or enact your Children Missing Education (International School protocol).
  • Consider sharing information in advance of a child leaving, if appropriate.

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